Administrative Assistant

Administrative Assistant

Synergis

Atlanta, GA

Contract

Hybrid

Title: Administrative Assistant – Technology Security
Location: Atlanta, GA;
Reports to: Director, Technology Security 

3 year Contract
$20-23/hr W2       
                       
Purpose:  This position performs administrative assistant duties and responsibilities include providing administrative support to select Technology Security department directors and offices. The position also coordinates with and provides administrative support for the other CISO department administrative assistants.

Education / Experience:          

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 3 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Job Responsibilities:   

  • Supports managers and employees through a variety of tasks related to organization and communication
  • Become proficient with a variety of the department's tools, concepts, practices, and procedures.
  • Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
  • Manage Directors’ calendar; resolve conflicts
  • Enter expense reports on behalf of managers; Reconcile expense reports
  • Enter time reports on behalf of managers, make time entry adjustments as necessary
  • Review team’s time entry each pay period and lock in
  • Manage travel arrangements for managers
  • Assemble weekly reports, quality check, and distribute
  • Provide polite and professional communication
  • Support new hire processes, including scheduling interviews, ordering equipment, requesting new accounts
  • Support termination access removal processes
  • Organize and schedule appointments and meetings
  • Maintain contact lists
  • Handle multiple projects
  • Great and assist visitors to the office
  • Provide information by answering questions and requests
  • Research and create presentations
  • Prepare and monitor invoices
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Order office supplies; Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels, etc. 
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone, or face to face inquiries
  • Receive, sort, and distribute the mail
  • Photocopy and print out documents on behalf of other colleagues
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Develop and update administrative systems to make them more efficient
  • Contribute to team effort by accomplishing related results as needed
  • Resolve administrative problems
  • Maintain up-to-date employee holiday records
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Support adhoc office and department support projects as assigned

Additional Information

  • United States citizenship is required
  • Must be able to pass background requirements
  • This position requires infrequent (up to 5%) travel to office locations.

For immediate consideration, please contact Denise Wicks: Dwicks@SynergisIT.com  If you require assistance or an accommodation in the application process, please contact us at DWicks@SynergisIT.com.
 Synergis ( www.synergishr.com ) serves the needs of leading technology firms, carefully matching talent to full-time, contract or project positions. Synergis recruiters have been a driving force of the tech space for over twenty-five years. We draw from a wealth of experience with technology staffing, industry best practices and exceptional connections to match candidates with incredible opportunities.
Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate based on race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
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To apply for this job please visit synergishr.workllama.com.

About Synergis

Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals.

Synergis is an Equal Opportunity/Affirmative Action employer.

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