Administrative Assistant

12 Month Contract

Hybrid | Atlanta, GA

Synergis’ client, a technology and business consulting firm that leverages innovation, research, and technology to implement transformative solutions, has engaged us in a search for an Administrative Assistant. The Administrative Assistant acts as a point of contact for internal customers and organizations; coordinate/schedule meetings, appointments, travel arrangements, etc.; complete expense statements; help with presentation preparation and correspondence; manage day to day activity through Outlook calendar; process and distribute mail; transcript timely and accurate phone messages; enter and maintain time keeping needs for department; maintain files, records and quarterly reporting for human resources; assist with miscellaneous projects as requested; support other departmental Administrative personnel to maximize overall team objectives; and assist in managing monthly budgets. Be willing to learn new systems.

Administrative Assistant | Key Responsibilities

• Maintain Director and managers’ schedule and calendar
• Management of time processing
• Prepare monthly procurement card expense statements
• Plan and organize meeting arrangements and catering
• Video conference and conference bridge scheduling, set-up and coordination
• Record meeting minutes and action item tracking
• Make travel arrangements
• Maintain TEAMS and SharePoint sites
• Prepare presentations and communications
• Order office supplies
• Maintain Outlook distributions lists
• Assist in Invoice processing
• Assist in Budget preparations and tracking
• Other department specific requirements, as needed

Administrative Assistant | Requirements

• High School Diploma or equivalent degree required
• Experience secretarial/administrative skills in a busy, fast-paced environment. Executive level support in a corporate environment or relevant work experience in a customer service/support role.
• Experience managing calendars, inbox, and incoming calls
• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings
• Experience taking initiative and being a self-starter in day-to-day responsibilities
• Certified notary under Georgia Notary law or willing to become certified as a Georgia Notary

Administrative Assistant | Other

• Ability to work for any US based company without sponsorship at any time

• Any offer of employment will be contingent on the successful completion of a full background check, and drug screening

“The hourly pay range for this position is $23 to $23.50/hr (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.

*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law, and sb5761 (WA).”

Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law. For immediate consideration, please forward your resume to Allison at agaede@synergishr.com. If you require assistance or an accommodation in the application or employment process, please contact us at agaede@synergishr.com.