Bookkeeper/Office Admin

Bookkeeper/Office Admin


Mountain View, CA

Direct Hire

Title: Bookkeeper / Office Administration
Anticipated Duration: Direct-Hire, Full-Time
Location: Mountain View, CA

Synergis's client is seeking an upbeat, reliable, and friendly person to join their small team and manage their monthly books as well as assist in administration duties. The ideal candidate will be a self-starter and comfortable in a small business environment. You'll focus on and sharpen your accounting skills while also utilizing strong communication skills through stakeholder management.

Bookkeeper Responsibilities:

  • Create ad-hoc reports for various business needs
  • Monthly bank reconciliations for numerous bank accounts
  • Accounts receivable and accounts payable
  • Preparation of owner distributions and statements completed and sent in a timely manner
  • Preparation of direct deposits as requested by owners
  • Preparation of financial reports as necessary including tax, payroll, workman's comp and retirement accounts
  • Handling of payroll for office staff and on-site apartment managers
  • Control and balance property accounts
  • Preparation of quarterly distributions for one property account
  • Complete journal entries as required
  • Prepare records reviewed and used by companies and outside accountancy firms
  • Make bank deposits as needed
  • Communicating with owners as necessary
  • Annual duties include; Complete vendor and owner 1099s, complete year end reports for filing and distribution, prepare files and binders for new year
  • Greeting/Responding to vendors and clients who show up at our office front door 
  • Maintain and update files, databases, records and other documents
  • Sort, screen and distribute incoming mail and mail out outgoing mail
  • Respond in a timely manner to a variety of oral and written requests from Management (i.e. preparation of real estate notices, lease extension documents, letters to tenants, etc)
  • Order supplies, maintain office equipment and dispose of collected trash bags to exterior office trash bins after the weekend 
  • Perform miscellaneous duties as assigned

Bookkeeper Requirements:

  • A Bachelor's Degree in Accounting is required
  • Highly organized and has a great attention to detail
  • Excellent verbal and written communication skills
  • Upbeat, energetic and positive personality
  • Microsoft Word and Excel
  • Must be extremely reliable, persistent and patient
  • Ability to make reasonable judgments by analyzing and solving problems
  • Highly organized
  • Database management skills
  • Some knowledge of general accounting principles
  • Ability to gather data, compile information and prepare reports
  • Ability to create, compose and edit written materials

Bookkeeper Preferred Experience:

  • Proficiency in Yardi cloud-based software preferred

The hourly pay range for this position is $60,000 to $70,000/yr (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location).
*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law,and sb5761 (WA).”

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About Synergis

Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals.

Synergis is an Equal Opportunity/Affirmative Action employer.

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