Administrative Assistant IV

Administrative Assistant
Culver City
Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to support multiple design leads within our creative design organization. The ideal candidate will serve as a critical coordination hub, ensuring smooth team operations, efficient scheduling, and effective communication across design teams.
Key Qualifications:
• Manage complex calendars for multiple design leads, coordinating meetings, team
interactions, and internal design reviews with precision and attention to detail
• Develop and maintain comprehensive scheduling systems that optimize team productivity and minimize scheduling conflicts
• Act as a central point of communication, facilitating information flow between design leads, team members, and other departments
• Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
• Prioritize and track design team projects, ensuring critical deadlines are met and resources are allocated effectively
• Coordinate travel arrangements, expense reporting, and administrative documentation for design leadership
• Great reputation for working in a team environment and acting with integrity
• Excellent written and verbal communication with a strong sense of professionalism
• Handle confidential information with the highest level of discretion and professionalism
• Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office
systems and tools are a plus
Description:
• You will support and assist several design leads and and their team with administrative tasks. This includes heavy calendar management using Calendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
• You are savvy while regularly coordinating with other executives’ schedules and assistants, cross-functional teams across PD&M.
• You will be expected to balance and prioritize a wide range of projects and tasks
simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
• You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
• You may answer correspondence and redirect as needed to teams within PD&M.
• You may set up large team meetings, organizing catering when needed and organize team off- site meetings.
• You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
• Facilitate office moves as needed for the team and help with general studio needs as they arise.
Education:
• A Bachelor's degree, AA or equivalent experience

The hourly pay rate range for this position is $35-$40 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
 
Synergis is proud to be an Equal Opportunity Employer.  We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
 
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
For immediate consideration, please forward your resume to mmahon@synergishr.com
 
If you require assistance or an accommodation in the application or employment process, please contact us at mmahon@synergishr.com.

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.