Administrative Business Partner

TITLE: Administrative Business Partner

LOCATION: Mountain View, CA

ANTICIPATED DURATION: From 07/20/2026 to 04/19/2026

Responsibilities:

• Prepare meetings for the executive, team, and/or site with some guidance. Ensure meeting room, equipment, and attendee list are correct and confirmed; gather, compile, and create meeting materials (e.g., decks and meeting agendas); ensure meeting materials are aligned with the specific meeting agenda; assist with note-taking.
• Assess and advocate for office space needs with some guidance; manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services – REWS) to construct and plan space allocation; may facilitate office moves.
• Schedule, maintain, and update calendar events, with some guidance. This includes: proactively scheduling, maintaining, and updating calendar events for the supported executive, team, and/or site with consideration for time zone differences; building in adequate preparation time for events; resolving scheduling conflicts; responding to requests for scheduling and meetings; optimizing calendaring for short- and long-term planning of supported executive, team, and/or site; making recommendations to support leadership time allocation with respect to calendar and travel.
• Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with some guidance. Collaborate with the leadership teams and site/location with regard to strategic programs and initiatives around culture, team dynamics, site effectiveness. Participate in the ABP community at the site, location, or region.
• Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors; ensure compliance with internal and external policies/procedures; may act as the main point of contact during the event. Contribute to projects or programs (e.g., Culture Club, E/ABP global community projects, Function/PA/Site E/ABP specific process improvement or other projects, executive or site-driven projects or programs not related to the E/ABP role). Execute events, projects or programs with some guidance. Deliver SMALL- to MEDIUM-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with minimal assistance from executive. Select appropriate approaches from clear or less defined options to complete assigned tasks. Use strong judgment and discretion with minimal guidance.
• Complete travel coordination tasks with some guidance. This includes: scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations); may travel with executives and teams and remain on-call to respond to executive’s urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed.
• Execute expense and budget management activities with some guidance. This includes: completing expense reports, reviewing and processing invoices, expense reports, and purchase orders on behalf of executives and/or site.

Requirements:

• Proficiency in calendar management
• Managing confidentiality
• Site culture leadership
• Expense management
• Resource planning and headcount management
• Core administrative skills
• Effectively managing meetings
• Team management
• Writing skills
• Relationship building
• Travel management
• Event management

Preferred Experience:
Information not provided.

The hourly pay rate range for this position is $30.00 to $36.28 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.

Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

For immediate consideration, please forward your resume to sdibb@Synergishr.com.

If you require assistance or an accommodation in the application or employment process, please contact us at sdibb@Synergishr.com.

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.