Executive Assistant III

Executive Assistant III
San Rafael, CA — onsite 
1-year contract, with potential to convert to permanent

About the role

This role supports managers, directors, and senior executives in a fast-paced environment, handling a wide range of administrative work with sound judgment and discretion. Requires 5–7+ years of administrative assistant experience supporting at the manager/director level, or related experience, plus a substantial understanding of the function and the ability to apply it across a broad set of tasks.

What you’ll do

• Manage complex calendars for executives and senior executives, coordinate competing demands, and arrange meetings and events.
• Process confidential documents and personnel information with discretion.
• Handle timekeeping, supply management, and office management.
• Review, edit, and prepare materials including presentations and documents in PowerPoint and Word.
• Write detailed, difficult correspondence independently.
• Build and maintain productive relationships with executives, colleagues, and internal and external stakeholders.

What we’re looking for

• Organization & prioritization — effectively manages competing demands, complex schedules, deadlines, and shifting priorities.
• Proactive thinking & anticipation — thinks ahead, spots potential challenges, and acts before issues require executive intervention.
• Judgment & problem-solving — makes sound decisions independently within appropriate authority, and knows when to escalate.
• Executive communication — clear, concise, professional written and verbal communication, tailored to the audience.
• Discretion & confidentiality — consistently sound judgment with sensitive personnel, business, and leadership information.
• Relationship management — builds trust and productive working relationships across all levels.
• Adaptability & learning agility — responds effectively to changing priorities, ambiguity, and unexpected demands.
• Technical proficiency & attention to detail — strong computer literacy, presentation and reporting skills, and accuracy in managing information.
• Accountability & dependability — follows through on commitments, communicates progress, and delivers accurate, timely work.

Qualifications

• Thorough understanding of the organization, its functional policies and processes.
• Strong writing skills for difficult and detailed correspondence.
• Basic to intermediate knowledge of two or more Microsoft Office applications (Word, Excel, PowerPoint, Access), depending on department needs.
• Working knowledge of email and office equipment (fax, phone, copier).
• High School Diploma or GED, or related experience.
• BA/BS preferred.