Executive Assistant
TITLE: Executive Assistant
LOCATION: Cupertino, CA
ANTICIPATED DURATION: From 10/11/2025 to 10/11/2026
Responsibilities:
- Support the Director and their teams with administrative tasks
- Manage calendars and prioritize meetings across multiple senior leads and cross-functional partners
- Adjust schedules due to last-minute changes
- Coordinate scheduling of key leadership meetings with executive admins
- Arrange domestic and international travel and process expense reports
- Take notes in select meetings and help with post-action items
- Coordinate and communicate team meetings and events, including room reservations, catering, and team-building activities
- Assist with on-site meetings, events, and logistics as needed
- Act as liaison with local site teams and corporate events teams
- Answer correspondence and redirect as needed
- Communicate team updates
Requirements:
- 5+ years supporting Director-level or higher
- Experience working with and understanding creative organizations' needs
- Experience collaborating with distributed teams across multiple locations and time zones
- Planning, coordinating, and communicating team meetings and events in person and virtually
- Ability to work as part of a team of administrative assistants supporting one another
- Strong attention to detail and accuracy
- Superior organizational skills and adaptability
- Ability to work independently and problem-solve effectively
- Professional communication skills with cross-functional stakeholders and senior management
- Willingness to be available after hours on occasion
- Experience with Apple Mail, Calendar, and productivity apps (Keynote, Numbers, Pages)
- Experience with virtual collaboration tools (Quip, Slack, Webex)
- Education: Bachelor's degree or equivalent experience
The hourly pay rate range for this position is $40.00 to $48.51 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
For immediate consideration, please forward your resume to HBennett@synergishr.com.
If you require assistance or an accommodation in the application or employment process, please contact us at HBennett@synergishr.com.
Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.