Administrative Assistant

TITLE: Administrative Assistant
LOCATION: Gulfport, MS (on-site 5 days a week)
ANTICIPATED DURATION: 3 years

Responsibilities:

• Provide on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions.
• Process employee time and maintain required timekeeping reports.
• Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
• Maintain employee training records, group schedules, calendars, and local conference room calendars.
• Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
• Arrange business travel and prepare presentations, reports, correspondence, and other business documents.
• Provide general office support, support special projects, and provide backup administrative coverage as needed.

• High school diploma or equivalent required.
• Must qualify on the required pre-employment clerical assessment.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines.
• Ability to maintain accurate records, reports, calendars, and administrative data.
• Ability to protect confidential and sensitive information and exercise independent judgment with minimal direction.
• A valid driver’s license and the ability to travel to supported work locations are required.

• College degree preferred.
• Two or more years of administrative support experience preferred.
• Experience supporting a large department, operations team, or customer service organization is highly desired.
• Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred.
• Experience using Oracle or a similar system for time, expense, and invoice processing is preferred.
• Certified Administrative Professional or similar administrative certification is desired but not required.
• Approximately 20% travel to support the Mississippi and Mobile regions is required.

The hourly pay rate range for this position is $20.00 to $25.00 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits. Synergis is proud of an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. For immediate consideration, please forward your resume to Applications@Synergishr.com. If you require assistance or an accommodation in the application or employment process, please contact us at Applications@Synergishr.com. Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.